Accounts Payable/Executive Assistant
Full Time • Woburn, MA
Supporting the corporate office of a restaurant group, the Accounts Payable/Executive Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative support. You’ll be an essential part of the back-office operations, helping keep the offices and financial processes running smoothly.
This role will be on-site in Woburn, MA, working 30–40 hours per week.
Responsibilities:
- Process and track all vendor invoices, payments, and reimbursements.
- Manage recurring expenses, including rent, utilities, and tax payments.
- Reconcile accounts payable records and maintain accurate, organized files.
- Assist with month-end reporting.
- Assist with special projects and company initiatives.
- Prepare reports and presentations.
- Manage confidential documents and maintain strict discretion.
- Perform light bookkeeping or data entry when needed.
- Generate sales reports and handle other administrative tasks.
- Conduct transaction audits.
- Maintain strict confidentiality regarding all records and procedures.
- Use POS back-office software to analyze sales and support operations.
Qualifications:
- 2+ years of experience in accounts payable or executive assistant roles.
- Strong organizational, multitasking, and communication skills.
- Proficient with Microsoft Office (especially Excel).
- Experience with accounting software is a plus.
- Ability to manage deadlines, prioritize tasks, and work independently.
- Detail-oriented and highly reliable.
- Ability to work independently while collaborating effectively with others
- Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred
Benefits
- Flexible schedule
- Supportive team environment
- Paid vacations, holidays, and personal/sick time
- Comprehensive Health & Dental insurance
- Free coffee & sweet treats
Compensation: $25.00 - $30.00 per hour
(if you already have a resume on Indeed)