Accounts Payable/Office Assistant
Full Time • Woburn, MA
Replies within 24 hours
Benefits:
- Flexible schedule
- Free food & snacks
- Health insurance
Position Overview:
Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support.
Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support.
This will be a full-time, on-site role in Woburn, MA.
Responsibilities:
- Process and track all vendor invoices, payments, and reimbursements.
- Manage recurring expenses, including rent, utilities, and tax payments.
- Reconcile accounts payable records and maintain accurate, organized files.
- Assist with month-end reporting.
- Assist with special projects and company initiatives.
- Prepare reports and presentations.
- Manage confidential documents and maintain strict discretion.
- Perform light bookkeeping or data entry when needed.
- Generate sales reports and handle other general administrative tasks.
- Support the scheduling of appointments and meetings.
- Monitor and order inventory for office supplies.
- Conduct transaction audits.
- Maintain strict confidentiality regarding all records and procedures.
- Use POS back-office software to analyze sales and support operations.
Qualifications:
- Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.
- 2+ years of experience in accounts payable, office management, or executive assistant roles.
- Strong organizational, multitasking, and communication skills.
- Proficient with Microsoft Office (especially Excel).
- Experience with BILL is a plus.
- Ability to manage deadlines, prioritize tasks, and work independently.
- Detail-oriented and highly reliable.
- Ability to work independently while collaborating effectively with others.
Compensation: $25.00 - $30.00 per hour